March 29, 2022

Sift Feature Update: Self-Managed Pages

Last fall, we announced the availability of Sift Pages. The purpose of Pages is to make areas of an organization, like communities and groups, projects and remote teams, offices and departments, certifications, and anything in between, more visible and accessible for your employees.

When it first launched, management of Pages was entirely set up with help from our Customer Success team. Shoutout to Ryan Orchell for helping many clients get their Pages set up, and most importantly, received with great success by their employees. We have seen many different uses for Sift Pages – project teams, office hubs, and employee resource groups, to name a few – and the list keeps growing as companies find unique ways to utilize Pages to build out a better employee experience.

You have the power

We are excited to announce that Pages can now be set up inside of the Sift Admin Dashboard without additional help from the Sift team. Don’t worry, we will still be here to answer any questions and help you if you need it, but we wanted to give our users the freedom to maintain their Pages on their own. Now when you access the Admin Dashboard you will be able to create Pages, associate existing attributes or create new attributes (we’ll explain attributes later), and assign team members to pages.

Pages for groups, or purely informational?

As mentioned, our customers have been using Sift Pages in many different ways Whether it’s projects, certifications, or awards, there are many great examples of how to use Sift Pages. 

When it comes to creating a page, the first step is to select which type of Page you would like to add. You can choose from Attribute Pages and Independent Pages:

  • Attribute Pages - These pages are associated with people in your organization, and as such, will show up on their individual profile pages. Some uses for Attribute Pages include projects, virtual teams, office locations, and much more.
  • Independent Pages - If you want a page that doesn’t have any team members associated with it, that’s an Independent Page. These are good for things like company announcements.

Select your attribute

An attribute is a representation of a piece of data on your people. It can be their email, certifications, office location, heck even their Hogwarts house (shoutout to all the Ravenclaws out there 🦅💙).

Say, for example, you want to create a page for each of your office locations, including news about events being held, the building’s address, or who the building operations manager is. You can select “Convert an existing attribute” to automatically create a page for each different office that is already indicated on each of your person profiles.

Let’s take a look at Kinnie below. His office location is Denver. You may have other team members who are listed in cities like Detroit, Cincinnati, and Phoenix. 

By selecting “Convert an existing attribute” and selecting “office location” as your attribute, you would automatically have four office location pages created for your organization (representing the offices in Denver, Detroit, Cincinnati, and Phoenix) and all team members who are assigned to each respective office location would show up on that page. Later on, we’ll talk about how you can create groupings to assign people, like building manager, emergency office leader, or people in different departments.

The pages that have just been created then become searchable entities within Sift and you can now type and instantly find the office branch page or the members all associated within that office. How cool is that?!

If you do not already have existing information on your profile pages to be automatically converted to pages, you can select “Create a new attribute”. This will let you create a whole new section, such as “Projects,” to create a page from scratch!

Manage your pages

What good would creating Pages be if you couldn’t manage them? Exactly – about as useful as a screen door on a submarine! Fortunately, you have control. From the management area of the Admin Dashboard, you can see all of your pages and easily edit them or create new ones. Not only can you manage the pages themselves, but also the attributes associated with them.

General settings, like granting admin access for page editing responsibilities and editing the general layout of the page, much like an individual team member profile, can also be performed in the Admin Dashboard.

Managing groups

We mentioned earlier during our office location example that you could create different members of the office branches. This could be applied to anything, like projects, for example, and the different roles like project managers and designers or engineers.

You’ll also be able to restrict how members are able to join a page. You probably wouldn’t want to allow people to automatically add themselves to Employee of the Year pages, however, for open groups, like after work clubs or employee resource groups, it might absolutely make sense. 

We hope with this awesome power, you’ll be able to think of some very unique ways to help your organization understand, connect, and collaborate with each other. To learn more about this feature, check out our help articles. Happy Sifting!